Employer Verified Clearances

In limited circumstances, a student’s place of current employment may be approved by their program as their site to complete their fieldwork.   Students who have been approved by their program to complete their fieldwork in their place of employment may submit an  Employer Clearances Verification for On-the-Job Fieldwork form (pdf) in lieu of annually renewed clearances (see On-the-Job Fieldwork for details). Typically, students who receive this approval are enrolled in Career and Technical Education, select post-baccalaureate certification programs, emergency certification programs, and add-on certification programs. 

On-the-Job Fieldwork

The following only applies to students who have received approval from their program to complete their fieldwork requirements at their employment site.

• Students who are approved to complete fieldwork in their place of employment must submit copies of the current, valid clearances that they have on file with their school when they register for their first class(es). School employee clearances are typically valid for 5 years.
  • If the clearances are more than one year old, the student must also submit a signed Employer Clearances Verification for On-the-Job Fieldwork form (pdf) from their school, district, or qualifying organization verifying that the clearances are valid for the next 12 months and that this student is permitted to complete fieldwork in their place of employment.
• Each subsequent summer, by July 1st, the student will need to submit a new signed Employer Clearances Verification for On-the-Job Fieldwork form (pdf)from their school, district, or qualifying organization verifying that they are still employed, that their clearances are valid for at least the next 12 months, and that the student is permitted to do fieldwork in their place of employment.  Not having an updated verification form will result in the same consequences as not having updated clearances.
• On-the-job students are prohibited from engaging in field-related assignments or other field requirements without updated clearances or a newly signed verification form. Therefore, if an on-the-job student does not provide a valid verification letter by July 1st for any reason, including delays from their employer, the student must immediately initiate the process for obtaining new clearances and upload these before the first day of classes. (See Consequences for Not Having Updated Clearances)
• If a student chooses, and/or is expected to complete fieldwork for a course in a school building other than the school where they are currently employed, they will be required to submit new clearances before registering for the field course. (See Process for Obtaining Clearances)

Not seeking employer-verified clearances?

If you are not seeking employer-verified clearances please select your option:
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